Survey Privacy Notice

The purpose of this survey is to obtain accurate statistics on Capra’s demographics in order to quantitatively demonstrate and understand how we can improve the diversity of our community. In particular, this survey aims to identify if there is any reason attendees of a certain age group/gender/race did not present a talk.

This survey is completely anonymous. (Note that if a question receives fewer than five responses, the data will be aggregated with other subgroups to ensure individual respondents cannot be identified. The raw data will be accessed by members of the University of Southampton Self-Force Group and post-processed data will be shared with the EDI committee.)

The survey response data will be kept separate from any other Capra data and will be kept until 31 July 2026.

The purpose of this survey is to obtain accurate statistics on Capra’s demographics in order to quantitatively demonstrate and understand how we can improve the diversity of our community. In particular, this survey aims to identify if there is any reason attendees of a certain age group/gender/race did not present a talk.

This privacy notice is for the University of Southampton. The University fully respects your right to privacy and actively seeks to preserve the privacy rights of those who share information with the University. Any personal information which you volunteer to the University will be treated in accordance with European Data Protection legislation.

Your personal data will be collected for the purpose of conducting a demographic survey for the 28th Capra meeting on radiation reaction in general relativity on the bases of consent, public task of scientific research and legitimate interest. Personal data will be collected as outlined in the survey via Microsoft Forms. The data will be completely anonymous. The data will be kept until **31 July 2026**.

Internal access: The personal data collected from you will be accessed by members of the University of Southampton Self-Force Group.

External access: The University will share only the post-processed data with the Equity, Diversity and Inclusion Team at Capra. The University will never share your data with any other third parties.

** You will only be able to rectify the survey up to the aforementioned processing deadline.